How a $12M cleaning company uses Intuit Enterprise Suite without adding headcount

Two-person finance team gains entity-level clarity across four companies

Give Clean is a commercial cleaning company generating $12 million in annual revenue across four entities in Tennessee and Texas. However, as the company continued to grow, shared expenses were still managed through a dedicated management company that required constant manual cash transfers and obscured per-entity profitability. After adopting Intuit Enterprise Suite, the two-person finance team reduced intercompany credit card allocations from hours to under 10 minutes and delivered entity-level budgets to the company's owners with a depth of detail that hadn’t been possible before.

A management company workaround

Founded on a give-back model where profits fund a charitable foundation, Give Clean struggled as it scaled. Controller Elaine Savell and Finance Coordinator Amanda Solomon managed four entities by routing shared costs including insurance, rent, and vendor fees, all through a management entity.

However, because this entity lacked a line of credit, Savell had to monitor balances daily and manually transfer cash from operating companies to keep it solvent. She described the arrangement as “a complete nightmare to manage.” Furthermore, when Texas leadership received a single “management fee” on their P&L, they had zero visibility into the underlying costs, making budgeting impossible. Despite using a portfolio of third party tools such as Expensify, Reach Reporting, and Jobber, no solution could solve the core issue where shared expenses had no clean path into the correct books.

Intercompany capabilities tipped the decision

When Intuit Enterprise Suite launched intercompany journal entry capabilities, Savell saw a path to retire the management company workaround. The team migrated four entities onto the platform, consolidating separate QuickBooks Online subscriptions. The familiar QuickBooks interface was critical for adoption across a team who handled AR and AP at each entity. “Everybody's very familiar with QuickBooks,” Savell says, noting that staff could navigate new features without formal training because “it’s already so similar to everything else we've done in QuickBooks before.”

Ten-minute allocations and daily bill visibility

The move to a dimensional model delivered immediate transparency, replacing manual spreadsheet workarounds with automated, granular visibility.

“Intercompany Journal Entries offered immediate relief for us,” says Savell, replacing the constant jumping between entity books with a simple, one-screen workflow. According to Solomon, tasks such as allocating the CEO's credit card charges across all four entities “was done in less than 10 minutes, where previously it could have taken hours.”

“Texas is looking good because of it,” she added, referring to the entity's first clean P&L. The shift also improved subsidiary cash flow, as the team no longer has to constantly shuffle cash between bank accounts to cover intercompany expenses.

This clarity reached the owners, who finally saw individual company expenses on their own income statements rather than buried in pooled fees. Additionally, the team now routes vendor invoices directly into the Suite for automatic parsing. This allows bookkeepers to track supply costs at a granular level, surfacing profit margin data to ensure contracts meet their 20% to 35% targets.

Scaling a give-back business past the $20 million mark

Give Clean’s goal is to break past the $20 million mark, and see Intuit Enterprise Suite as the infrastructure that makes growth sustainable rather than chaotic. With the capabilities “for steady growth without panic,” Savell is confident the team can absorb additional complexity without additional headcount.

Give Clean plans to consolidate more operational workflows, replacing the outside tools that still fragment the team's time. For a company built on the principle that “cleaning funds giving,” every back-office efficiency translates into capacity to grow revenue and increase the profits that support the foundation.